Reports and history

Reports answer “how much did I sell and earn?”. The history answers “what happened, and who did it?”.

The four reports

Menu Tracking › Reports.

Report	Period
Daily report	One day, of your choice.
Monthly report	One month of a year.
Annual report	A whole year.
Date range report	Between two dates of your choice: a week, a fortnight, a quarter.

Reading a report

Figure	Meaning
Total in cash	Sales paid over the period.
Debt payments	Money received from customers repaying a debt.
Total cash register	The two previous lines together: what customers actually paid.
Total profit	For each product sold: (selling price − purchase price) × quantity.
Open debts	What was sold on credit and is not yet paid.
Loans / contributions	Money that came in without a sale.
Expenses	The period's expenses.
Net cash	What is left of the money in once expenses are deducted.

The daily report adds the day's expected cash, cash in hand and cash difference, or Not closed out if the closing has not been done. Below the totals, the detail lists each product sold: date, customer, quantity, selling price, purchase price, profit and payment method.

Profit is not cash in the till. Profit compares the selling and purchase prices of the products sold; it takes into account neither expenses nor credit sales not yet paid. To know what is really left, look at the net cash.

The history

Menu Tracking › History. Each tab is a log, from the most recent to the oldest, with a search and a print button.

Tab	Content
Sales	All sales, including cancelled invoices.
Stock	Stock entries and corrections: warehouse, product, quantity, reason.
Transfers	Stock transfers between warehouses and between shops.
Debts	Customer debts, open or settled.
Payments	Payments collected on invoices.
Debt payments	Each payment received on a debt, with the remainder after payment.
Expenses	Expenses.
Close-outs	Closings: expected, in hand, difference.

Rights required

Reports — includes "See all prices": it also gives access to purchase prices and profits.
See history.

These two rights reveal turnover and margin: give them only to the people who need to know them.

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